Are file sharing apps really that effective? What’s the point of file-sharing apps when I can just use my email to share anything I want? This article will answer these questions if you are reading this.
As we all know, an organization is a group of people who share and collaborate on information in order to achieve goals. The sharing and collaboration part of the process can be time-consuming, and sometimes risky, especially if you use the wrong medium.
A survey found that 54% of employees use personal emails to send business documents and data. Do they put the company’s sensitive information at risk? Yes. It’s more than that… They also indulge in unnecessarily indulging themselves The organization’s most valuable resource–time–is being wasted by its employees and the people who work with them.
This problem has only one solution. Cloud solutions such as ProofHub, Box, and Dropbox are the best solution for our daily file-sharing and collaboration problems. Let’s now look at file-sharing apps, and answer important questions. Let’s start with the most basic.
What is a file sharing app?
File-sharing apps is an app that facilitates and empowers file-sharing and collaboration within an organization. File-sharing apps allow you to share, collaborate, manage and save business-critical documents and files in one location.
What are the benefits of file sharing?
These are the key benefits that your team and organization can enjoy when they choose to share, collaborate and organize data using a dedicated file-sharing app.
A file-sharing app allows you to quickly and easily access the information you need while working on a task or project. This reduces the effort, time, and energy that you normally spend on this process. It allows you to focus more on project performance and productivity.
Additional to the operational expenses of the organization, An organization must invest in its own infrastructure to store, organize, share, and maintain the files. However, it is important to use the right file-sharing or file-management tool. An organization can save money that would otherwise have been spent on the infrastructure.
An organization can save a lot of money by having a designated space to organize, share, and collaborate on files. Even more important, It allows professionals and teams within the organization to save time and avoid having to manually search for and retrieve the required data/files.
Improved data integrity
It can be difficult to keep business data secure. It is possible to access files and share them with ease by using the right file management and shared solution. This will ensure that the data remains secure and intact.
Top file sharing apps
Dropbox is a cloud-based platform that helps professionals to eliminate distractions and concentrate on their work. Dropbox is a leader in file sharing and file storage. Dropbox allows individuals and teams to access files from any device, on secure servers.
Feature list: File storage and file sharing, Offline access. Online backup. File recovery. Preview. Simple link-sharing via email. Chat. Automatic organization. Automatic backup. Efficient syncing. Access from any device.
- Plus – $11.12 /month
- Professionals – $27.81/month
2. Synology Drive
Synology drive is a tool that allows you to sync files between computers and Synology NAS over the internet. Synology Drive makes it easy to access your files and information whenever you need them. These file sharing tools are best for SMBs and remote offices. Synology Drive offers automatic syncing, which allows you to streamline files across multiple offices.
Features: Seamless Synchron, Sync-on-Demand, Intelliversioning. Mobile App, Online Access. Sharing, Universal Search. Real-time Collaboration. Collaboration Chat. Cross-office File Sharing.
ProofHub brings together all the tools you need in one platform, which includes a central file management system. ProofHub allows teams to share files and collaborate on them with one tool. ProofHub also allows integration with third-party file management apps such as Box, Google Drive, and Dropbox. ProofHub is the best choice if you are looking for a complete solution that offers more than just file storage and file sharing. It will be a joy to use.
Feature list: Project Management, File proofing. Centralized File Management, Notebooks. File versioning. Online markup tools. In-line comments. Chats. Discussions. Announcements. Task management. Reports. Workflows and boards. Events and milestones tracking. Gantt charts. Custom roles. Time tracking. Notes. Chat. Security options. Customization. Advanced search. Custom domain SSL. API. Mobile and tablet compatibility.
PandaDoc is a document automation solution for the creation, transfer, and sharing of files online. This web-based tool allows companies to create, modify and sign documents, as well as agreements, of any size. Pandadoc offers customizable forms, secure payments, sharing options, and other features to ensure that your company’s records remain protected. Analytics and advanced features help you increase sales and productivity. You can even analyze the performance of your campaigns.
Feature List: Price, Quote (CPQ), Contract Management, Payments, and Approvals. Document Analytics, Content & Image Libraries. Document Access Code. Audit Trail. Template Embedding. Document Sender Selection. Multiple Workspaces. Electronic Signatures. Document Builder & Forwarding.
- Free eSign – $0/ month per user
- Essentials – $19/ month per user
- For businesses – $49/month per user
- Enterprise – Contact vendor
Box is a cloud-based filesharing service that lets you easily share and manage files throughout your business from any device, anywhere in the world. Box allows users to collaborate and work together on documents from any device.
Feature List: File Management, Access Stats, and Auto-Expiration. Box Content API, File Sync. File Locking. Full-Text Search. Granular Permissions. Mobile Access. File Preview. Secure File Sharing. SSL Encryption. File Version History.
- Individual – No Charge
- Personal Pro – $11.50/month
- Business Starter – $5.80/user/month
- Business – $17.30/user/month
- Enterprise – By quote
- Platform Developer – Free
- Platform Starter – $500/month
- Platform Pro – $4,250/month
FileCloud provides a web-based solution for secure and robust file sharing in organizations of all sizes. FileCloud lets you save and share files from a web-based or self-hosted server. Both syncs files automatically from your computers to the FileCloud server version you have. It protects all data so you can collaborate with other people by giving them access only to the space created for that purpose.
Feature List: Document management, Enterprise File Sharing, Self-Hosted File Sharing, Storage Limits Per User, Desktop Sync, and Selective Sync. Admin Controls, Customization. Branding. Data Loss Prevention. In-browse Media Players.
- Standard — $4.20/user per month
- Enterprise (Self-Hosted) — By quote
- Standard — $10/user per month
- Enterprise — $15/user per month
7. Google Drive
Google Drive is a well-known cloud storage solution, that allows teams to store files and videos, music, photos, etc. in one place. Google Drive syncs all devices that are linked to one account automatically so you can quickly retrieve the data you need.
Feature List: File storage space, File sharing, File security and Gmail attachments, File search, Google Photos, Chromebook compatibility, Integrations, Offline Work, and Document scanning
- 15 GB cloud storage – Free
- 100 GB cloud storage – $89/month
- 1 TB cloud storage – $479/month
- 10 TB cloud storage – $4,799/month
Also read: 8 Best Data Management Software for 2022
8. OneDrive for Business
OneDrive For Business is one of the most popular and efficient file-sharing apps on the market. OneDrive for Business provides businesses and teams with a cloud-based, secure hub that allows them to store, share, and sync files, documents, and other information. OneDrive for Business offers the flexibility and mobility that allows you to work and collaborate even when you aren’t at the office.
Feature List: Cloud storage and Cross-platform sync, Mobile application, and Data loss protection. Also, compatibility with Windows and Mac.
- OneDrive Basic — 5GB Free
- OneDrive 50GB — $1.99/month
- Office 365 Personal with Premium Features — $6.99/month
- Office 365 Home with Premium Features — $9.99/month
- OneDrive for Business Plan 1 — $60/user per annum
- OneDrive for Business Plan 2 — $120 per user per year
- Office 365 Business Premium — $150.00/user, per year
Egnyte allows file sharing that is secure, reliable, and fast. It is a platform that meets the needs of teams and businesses around the globe. The platform can be priced as you wish and includes a range of features that will allow you to elevate collaboration and file management to new heights.
Feature List: User Dashboards. Cross-Site Synchronization. Security Backups. Hybrid File Server. Cloud Tiering. Cloud Archiving. File Syncing. File Sharing. Auto Synchronization. Global Namespace. Custom Branding. Mobile Access. FTP Access. Unlimited Integrations.
- Office – $8/employee/month
- Business – $15/employee/month
- Enterprise – By quote
ShareFile is an all-in-one file transfer software suite that is both efficient and secure, is ShareFile. This software was designed to meet the needs of all sizes and industries. It was designed to meet the needs of professional and individual users. ShareFile provides advanced sharing capabilities with an easy-to-use interface.
Feature List: File storage, Granular folder permissions, SSAE16 Accredited Servers. Custom Visibility. Audit Trails. Searchable Database. User Management. Dynamic Watermarking. Versioning. Activity Logs. Templates. Multi-Factor Authentication. SSL/TLS 256-bit Encryption. Automated file synchronization. E-Signature Software Integration. Custom Branding. Custom Reporting. Multi-Device access.
- Personal – $16/month
- Team – $60/month
- Small Business – $100/month
- Virtual Data Room – $295/month
Last Line — Top file-sharing apps
These 10 apps/tools will help you understand what to expect from file management and file-sharing apps. Make a smart decision by carefully evaluating all options.