Companies are looking at the best ways to grow their workforce as the world is changing the way it works. Recent studies on remote work have shown that productivity has increased by 47% when working remotely. Not all companies embrace a remote-first philosophy. A Workest survey of 1,000 employees of small businesses found that 67% said their company was planning to return to the office in 2011.
How can leaders and managers increase employee productivity while still reducing time? These are the top 10 ways to improve employee efficiency.
1. Do not be afraid to delegate
This tip may seem obvious but it is not. It is often the hardest to put into practice. We understand that your company is your baby. So you want to be involved in every aspect of it. While there’s nothing wrong with prioritizing quality. It is what makes a company successful. You should be checking every little detail by yourself Delegating is a waste of everyone’s time.
Instead, assign the responsibilities to qualified employees and trust them to perform the tasks and improve employee efficiency. Your employees will have the chance to develop leadership skills that will ultimately benefit your company. They were hired for a reason. Now, give them the chance to prove it.
Also read: Top 10 Ways to Improve Work Performance
2. Match tasks with skills
It is important to understand the skills and personality of your employees in order to maximize efficiency. A creative, extroverted, and out-of-the-box thinker, for example, is a great candidate to pitch ideas to clients. They might have trouble if given a more detailed, rule-intensive task.
It is not efficient to expect your employees to excel at all things. Instead, before you assign an employee a task, consider whether they are the best person to do it. Find someone who is more like you in terms of skills and style.
3. Communicate effectively
Every manager understands that communication can be the key to a productive workforce. Technology has enabled us to communicate with each other by simply clicking a button or tapping a touch screen. This means that communication methods today are efficient. Not necessarily. McKinsey’s study revealed that email can consume nearly 28% of employees’ time. An email was found to be second in time-consuming activities for workers, after their job-specific tasks.
Social networking tools are a great way to communicate with your team faster than email. Encourage your employees to use voice-to-voice communication, which is a less traditional form of communication. A quick phone call or meeting can resolve a problem that may have required hours of back-and-forth emails.
4. Keep goals clear and focused
Employees can’t be expected to be productive if they don’t have a specific goal. Employees will not be as productive if they don’t have a clear goal that is achievable. Employees will be less productive if their assignments are not as specific and clear as possible. Tell them exactly what you expect from them and what the assignment will do for them.
This is possible by making sure that your goals are “SMART”, which stands for specific, measurable, and achievable. Before you assign a task to an employee, make sure it meets each of these criteria. Ask yourself how you can tweak the task to keep your employees focused and efficient.
5. Incentivize employees
Giving employees a reason to be more efficient is one of the best ways to encourage them. Recognizing your employees is key. A job well done will make the employee feel valued and motivate them to improve their productivity.
You must consider the individual preferences and needs of your employees when deciding how to reward them. One employee might, for example, appreciate public recognition. While another might prefer a private thank you. Here are some incentives that you could try in addition to words of gratitude:
- PTO: This is an alternative to a raise or bonus. You can give your employees more paid time off, without having to use vacation or sick time.
- Take the Team Out for a Meal: Or, if you want to practice social distancing and send a GrubHub gift card or DoorDash gift certificate.
- Send a Handwritten Note: Thanking your employees for their hard work shows that you appreciate them and are willing to take the time to thank them.
- Lazy Monday Coupons: Another option for employees is the “Lazy Monday” coupon. This allows them to arrive on Monday mornings late.
- Tell your boss: Thank the team members for their hard work. Consider copying your boss in the email.
- Implement a Wellness Program: To reduce sick days and lower your overall insurance costs, you might consider implementing a workplace well-being program.
6. Cut out the excess
When employees are focused on a bigger goal, it is best to avoid giving them smaller tasks. Look at your team’s daily routine and determine if you can make any changes to allow employees to be more focused on high-priority tasks.
Consider reducing the word count requirement for employees who ask to write daily reports to their supervisors. Supervisors don’t usually have the time to read them. Don’t treat something as a formality. This wastes valuable time that could have been used to achieve goals that will actually benefit your company.
7. Develop and train employees
It might seem appealing to reduce training or cut it all together to save time and money for companies. However, learning on the job is a proven way to learn. This could end up backfiring. It can be very inefficient to force employees to learn their jobs quickly.
Instead of workers trying to at will, accomplish a task with zero guidance spend the extra time to teach them the skills they need. You won’t waste your time answering questions or correcting mistakes. They will be able to go about their tasks independently.
Encourage continued employee growth beyond their initial training. Your company will reap the benefits of helping them improve their skills. There are many ways to support employee development, Individual coaching, workshops, seminars, shadowing, mentoring, or other forms of individual coaching are all available. These opportunities will provide employees with additional skills. This allows them to increase their efficiency and productivity.
Also read: Top 10 Employee Engagement Apps for 2022
8. Embrace telecommuting
It might seem inefficient to allow your employees to work from home. After all, how can they guarantee their productivity if nobody is watching? But the truth is that it’s quite the opposite Studies show that employees who work remotely are more productive than those who work in an office. Telecommuting will save your employees time and help them save money.
Let’s say, for example, that an employee feels too sick to go to work or is worried about their coworkers getting sick. However, they can still be productive. If they can’t work at home, They will have to take a day off and not work. Or, you can force your employee to miss a whole day of work It is not efficient for them to have to wait for 2 to 4 hours to get their refrigerator repaired. Instead, let your employee work remotely so that they can make the most of what little time they have.
9. Give each other feedback
If employees don’t recognize that they are being inefficient, there is no way to improve employee efficiency. Performance reviews are crucial – assess your employees’ performance and then have individual meetings to discuss where they excelled and where they need to improve.
It’s not about what employees can do better to improve employee efficiency some of the responsibility falls on you as well. You are not psychic, just like your employees. After reviewing your employees, Ask them to tell you what you can do to improve their lives. Perhaps they’d like some guidance with certain tasks. Or you would like more creative freedom. Not only will you get immediate feedback, but it will also help you to improve your employees’ performance. But it also encourages open dialogue, which will lead to continued development.
10. Think big picture
You might think that wasting time is a waste of time, but it could actually work in your favor in the long term. Before you resentfully criticize a time-wasting decision, think about how it could benefit your company.
Investing now in HR Software can save your company and your employees many hours down the line. Automated onboarding and payroll that runs by itself HRIS technology can improve productivity, reduce frustration, increase sales, and help you grow your business.
You can be certain to make the most of our efficiency tips by following these steps that make sure you don’t get behind and use that extra hour for productive work.