Imagine this: You are a project manager in a small company. Your tasks include creating, assigning, and managing tasks every day, keeping track of updates, and also producing and analyzing project performance reports. It sounds difficult, doesn’t it? You can simplify your work by purchasing task management software.
Task management software allows you to not only create and assign tasks but also track everyone’s bandwidth using calendar management. You can also bring your colleagues together to collaborate on a project with this tool. You don’t need to spend a lot to enjoy these benefits. Even free task management solutions are available to meet your small business’s needs.
How to select the best task management software
Here are some key considerations to consider when choosing the right task management system.
- Review access control features. You don’t want anyone changing the deadlines or rearranging the tasks, even if they are your task managers. By limiting access rights, you can stop this from happening. Only authorized users will have the ability to modify tasks or projects.
- Choose a tool that offers calendar management. You may work with several team members so it is important that you know their availability before you give them more tasks or involve them in more projects. You can use a calendar management tool to help you see the workload of your team members so you can collaborate well.
- Choose a tool that has an activity dashboard. An activity dashboard shows the status of projects and tasks in a visual manner. This dashboard shows the status of tasks and provides information about the progress made, completed tasks, and tasks still to be completed. You can also see individual and team performance with this dashboard.
7 Best Free Task Management Software
This article lists the top seven best task management software for small businesses. It is ranked alphabetically based on verified software reviews.
Asana project management software helps you organize and manage your tasks and projects and organize your work for easy collaboration. Your tasks can be presented in the form of timelines, boards, or lists. Priorities can also be set. You can automate tasks with this task management software, such as creating workflows to manage approvals, shift task dependencies, create work requests, and more. You can receive email notifications about project and task updates automatically via Asana. Asana offers both iOS and Android mobile apps to assist users who are constantly on the move to keep track of their projects.
- Unlimited tasks: Divide your projects into unrestricted tasks, assign deadlines, and assign them to your team.
- Status updates: Get notified when your project tasks are in a different state.
- Activity logs: Keep a log of all user activities, including attaching files to tasks, changing task status, and so on.
Also read: Top 10 Resource Management Tools
Bitrix24 provides multiple customer relationship management, collaboration, and human resources functions. This includes tasks and project management. You can add people to your team, create tasks and assign them tasks. It features an online time clock that allows users to start, stop, and pause their workday so that they can track the hours worked by their team members. Bitrix24 offers iOS and Android mobile apps so you and your team can be active while on the move.
- Collaboration: Communicate with your team members through one-on-one chat or video calls, which are encrypted to protect your data.
- Time tracking for tasks: Set a time frame and track how much time was spent.
- Task modes: Navigate your tasks and projects in the view you choose (list, Kanban board or calendar).
ClickUp allows you to plan, track, manage, and organize multiple projects and tasks using Gantt charts and lists, calendars, and other tools. Complex tasks can be simplified by breaking them down into smaller tasks. These tasks can be given to others in your team and you can interact by commenting on them. These comments can be turned into tasks according to your requirements. ClickUp offers task management software that works on iOS and Android mobile devices. This allows your team to update their tasks anywhere they are.
- Checklist: To view the progress of your task, add a checklist to your task. Mark items as completed or uncompleted.
- Dependency: Link similar or related tasks together for easy access to related data.
- Tags: To simplify the filtering and organization of your projects and tasks, you can add custom tags or labels.
EngageBay offers a variety of features that will help you in your sales, marketing, and customer service efforts. You can also use this tool to manage tasks. You can add, modify and delete tasks from a dashboard with the drag-and-drop tool. Additionally, you can sort and filter tasks that have been assigned to you. To create a custom project view, you can filter tasks by due dates, priority, progress, and priority. EngageBay offers mobile apps for iOS and Android that allow you to be active on your projects anywhere.
- Task creation: Create tasks and subtasks, then assign them to the team members responsible. To have all resources related to the task, add task details, media or files to the task.
- Tag Management: Organize your tasks and assign tags and labels. Examples of tags are urgent, client work, and high priority.
- User activity: Keep an eye on the activities of users. You can track whether users have begun working on tasks, how long they spent on them, and if they have modified the due dates.
monday.com is a project management and task management software that allows you to manage tasks and projects. This tool allows you to create dashboards for your projects and add tasks. You can also set deadlines and assign tasks. These dashboards provide a visual overview of your project’s progress and allow you to see any bottlenecks like delays or unavailability. Monday.com offers mobile apps for iOS and Android so users can access their tasks and update them from anywhere.
- Activity log: Keep track of all changes to your tasks and projects, and see who made them.
- File storage: You can store up to 500MB files in the storage area provided by the tool, and share them with others for easy access.
- Collaboration with whiteboard: Share your ideas and thoughts in real-time on a digital whiteboard. You can draw, write, add notes and insert media to make your plan.
Also read: Top 10 Project Planning Software
Smartsheet is a collaboration and work management software that allows you to track progress and manage tasks and automate workflows. This tool allows you to share your task list with both internal and external teams, and manage access permissions. Content collaboration features allow you to plan, manage and review content. This allows you, other project managers, or stakeholders, to comment on attached media and provide feedback. Smartsheet is compatible with both iOS and Android apps, so users can stay connected to their projects from anywhere.
- Multiple project views: You can view your projects and tasks from multiple perspectives, such as Gantt charts and grid views, card views, card views, and calendar views.
- Dashboard and reports: See a summary of your project’s performance, task progress, and other information in the form bar graphs, charts, and bars on the dashboard.
- Automation: Automate manual and repetitive tasks with automated workflows. Tasks such as requesting approvals and generating reports are all examples of how to automate.
Wrike offers task management and work management tools. You can break down your work into smaller tasks or subtasks. There are multiple view options such as Gantt charts, calendar view, and calendar view to help you track the progress of your projects. The task management tool also features a collaboration tool that allows you to plan projects and assign tasks. You can also define deliverables and much more directly from the app. Wrike has mobile apps for iOS and Android mobile devices that allow you to stay connected with your projects wherever you are.
- Task and project management: This allows you to organize your projects into smaller tasks or subtasks. Project schedules can be created by setting deadlines.
- Board View: This view lets you see your Kanban projects on a Kanban board. You can also use the drag-and-drop option to modify the board or customize the projects.
- Table View: This allows you to see your project in a spreadsheet-like layout. You can also bring your colleagues on the sheet to work together.
Conclusion — Best Task Management Software
Task management software can be a valuable tool for individuals and teams to stay organized, prioritize tasks, and track progress. It allows for better communication and collaboration, reduces the likelihood of tasks slipping through the cracks, and ultimately leads to increased productivity and efficiency. With a wide variety of options available, users can find task management software that meets their specific needs and preferences.