Top 10 Capacity Planning Tools & Software

Capacity Planning Tools

It is difficult to grow a business. It can be overwhelming to grow a business when you have limited resources. Capacity planning tools allow you to plan your workload and gain an accurate insight into your resources. This will help you deliver your work on schedule and on budget. This will help you to meet your current needs and plan for future ones, which can accelerate your growth.

Capacity planning tools allow project managers to create demand forecasts and set prices and deadlines. It also helps them manage resource allocation and improve their efficiency.

Check out my review to learn which 10 capacity planning tools project managers should use by 2022. This review contains a brief description of each tool, screenshots, as well as a comparison chart to help you decide which solution is best for your company.

Key Features of Capacity Planning Tools

  • Project management: Capacity planning cannot be achieved without strong project management tools. You need to keep track of your team’s activities.
  • Task Management: To see their progress and assign them tasks, you should be able to check their status.
  • Time-tracking: Knowing the time it takes to complete a task with your existing resources can help you price your services and allow you to estimate the capacity of your supply chain.
  • Resource allocation: You need to be able to identify weak points in execution and allocate resources to improve delivery times.
  • Business Intelligence: This solution should organize all your company’s data into neat reports that allow you to interpret the metrics and project profitability and resource utilization with accuracy.

Top 10 Capacity Planning Tools & Software


Monday is an open platform that allows team leaders to build their own capacity planning solutions. You can choose and select the modules and integrations that you want to make the best management software for your business using the tool’s intuitive visual interface.

Monday allows you to create roadmaps, allocate resources, assess the team’s capabilities, and automate workflows. This solution is flexible, so it can be tailored to meet your company’s specific needs.

You can use the capacity planning tool’s time projection capability to calculate how long it would take you to complete a project using your resources. It also allows you to see the time it takes to complete different projects. This can be helpful in pricing your work.

Monday’s project management and forecasting functions allow you to accurately predict your team’s future and current capacity.

Monday can be integrated with many apps including Outlook, Microsoft Teams and Slack, Zoom, Google Calendar, Google Drive, Zapier, Jira, and more.

Mondays start at $6/user/month You can have up to 2 users on the platform for free. The pro version can be downloaded for free for 14-days.

Also read: What is Project Procurement Management – A Quick Guide

2. ClickUp

ClickUp is a configurable system for project management that allows managers to determine their ability to complete projects on time and take on more work. Although the software has many features, you can easily adapt it to be a capacity planning tool.

ClickUp’s resource management and capacity planning tools allow you to plan timelines and budgets. You can also allocate the right resource for any task and avoid human resource shortages. Dashboards in the tool allow you to spot skill gaps and poor resource scheduling practices. This will help you improve your capacity planning process.

ClickUp’s rich template library is what makes it stand out among its competitors. You have dozens to choose from. These templates can be used to automate tasks, invoicing, and workflow creation, as well as to calculate billable hours.

ClickUp can be integrated with more than 1000 apps including Gmail, Google Sheets, Microsoft Excel Outlook, Zoom, GitHub, Toggl, Airtable, Salesforce, and more.

3. Wrike

Wrike is a resource management software with powerful human resources planning capabilities, is available. The tool allows project managers to keep their team and stakeholders informed at all stages of the project by providing customizable dashboards, reports, automation, and time-tracking capabilities.

Wrike allows you to manage multiple projects and track task updates. You can also use Gantt charts for departmental overviews. To track deadlines and project budgets, you can create notifications. You can also zoom in on the workloads of your employees to evaluate their productivity.

This tool’s highlight is its workload calendar. The visualization feature allows you to identify overworked people and redistribute tasks so that there are no bottlenecks.

Wrike can be integrated with hundreds of apps including Mailchimp Salesforce, Netsuite and QuickBooks Jira, Gmail, and more.

Wrike starts at $9.80 per user/month. The software is free to try for 14 days. You can also get a limited functionality plan for free.

4. Mavenlink by Kantata

Mavenlink is a resource management tool that allows managers to automate workflows and optimize their resource allocation. It also helps them improve their operational performance.

It is great for organizing your data. Dashboards in the software allow you to see how your plan compares with your team’s progress and timesheets, giving you a clear view of your profitability and performance.

This software gives you a real-time overview of how your team is performing. It allows you to see which members of your team are struggling with a task so that you can assign more resources and prioritize them accordingly.

Mavenlink can be integrated with many apps including Microsoft 365 and Oracle, Google Docs, Google Docs Slack, JIRA, and QuickBooks.

Mavenlink can provide customized pricing on request. Request a demo and get a 10-day free trial.

5. Smartsheet

Smartsheet is project management software that allows team leaders to work together, share documents, assign tasks and create workflows. It is simple to use and easy to comprehend. Particularly if your team has experience with spreadsheets.

Smartsheet allows project managers to make dynamic plans, track tasks, and KPIs, organize data, and create detailed reports. They can set up custom notifications and schedule tasks in advance to ensure they are completed. You can create and save templates to save time while creating new projects.

Smartsheets can be integrated with many apps such as Zapier, Outlook, and Salesforce.

Smartsheet starts at $7/user/month Get a 30-day free trial of Smartsheet.

6. Float

Float is a resource management tool that allows team leaders to include budgets as well as different phases in their project planning. This tool allows you to plan and assign tasks, as well as check for resource availability forecast budgets, and track your team’s progress.

This solution makes it simple to manage multiple projects simultaneously. It allows you to create frameworks and assign task dependencies. You can also see each team member’s schedule so that you can assess the organization’s demand capacity, plan for future projects, and monitor it.

You can set up custom notifications in Float to notify your collaborators of what you need them to do each day. You can also set up impending tasks to notify your team when they will be completed.

Float can be integrated with many tools such as JIRA, Trello and Asana, Zapier. Outlook, Slack, and others.

Float costs start at $6/user/month A 30-day free trial is available.

7. Mosaic

Mosaic is resource management software that can forecast. This tool allows project managers to evaluate their current capabilities and compare them with the organization’s future needs.

The calendar view of this tool helps project managers keep track of who is working in their team. It allows you to see the time it takes to complete tasks and identify bottlenecks. You can also track time to ensure projects stay within budget.

You can also compare the time you plan to spend with what you actually do, which is useful in resource planning. You can analyze trends and create graphs and charts using reporting tools, which will help you improve your decision-making.

Mosaic can be integrated with many tools such as Outlook, Gmail, and Slack.

Mosaic starts at $9.99/user/month Get a 30-day free trial.

Also read: Top 10 EPM Software Vendors in 2022

8. ProjectManager

ProjectManager is a project management tool that offers both resource management and project planning capabilities. It has an easy-to-use interface and collaboration features that help team members coordinate their efforts.

It makes it easy for you to see what your employees are up to. The dashboards present the data in clear reports so that you can easily assess your employees’ workload and see how a project progresses.

This tool allows you to determine how much your organization is capable of achieving in any given time frame. This tool is useful for capacity management, project planning, and forecasting.

Projectmanager can be integrated with many tools including Trello, JIRA, Trello, and Microsoft Excel. Zapier is another option.

Projectmanager is available for $11.50/user/month. A 30-day free trial is available. You can also get a free forever plan for up three users.


These capacity planning tools for managing capacity and resources that allows project managers to optimize their workloads according to their business requirements.

Runn allows you to plan and forecast your capacity so that you can schedule projects accordingly. Runn’s calendar allows you to see all team members and access your resources in real-time. The software allows you to distinguish between billable and not-billable work. This makes it easier for you to price your services or raise invoices.

Runn’s best feature is its capacity forecasting function. This feature allows you to determine if your team is equipped and able to handle certain projects. It also helps you understand how new work might impact your team.

Runn can be integrated with many tools such as Harvest, WorkflowMax, Clockify, and Clockify.

Running costs start at $10/user/month A 14-day free trial is available. You can also get a free forever plan for up five users.

10. Resource Guru

Resource Guru is a resource management program that allows you to schedule tasks and track time. It has an easy-to-use interface that will help you optimize your resources.

Resource Guru’s capacity planning tools allow you to schedule tasks and not overload your team. It allows you to track the demand for specific skills and determine how long it takes to complete projects. You can also see how much time each task takes.

This solution has the advantage of highlighting available team members and potential roadblocks so that you can take action and allocate resources prior to the project stalling.

Resource Guru integrates apps and enterprise resource management (ERP) solutions using a REST-style API.

Resource Guru is available for as low as $2.50/month. A 30-day free trial is available.

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