Productivity is a personal thing. You can also get help from others about how they do their tasks. Some productivity tips may not apply to your work style. This is true for productivity apps as well. There are so many apps and tools out there, so it is important to know what you are looking for. Perhaps you’re a good note-taker but have trouble staying focused on your tasks. Perhaps you have a great way to communicate with your contacts and teammates, but no effective method to schedule meetings.
Hive has done an extensive research to narrow down the number of apps available. This article will help you find the best productivity apps that meet your needs. From digital notebooks, to project management software, Here are the top productivity apps that will help your needs and get things done quicker.
Top 10 Productivity Apps & Tools
Best For: Project management
Hive’s productivity platform ranks among the top tools available. The mobile app syncs with Hive’s web and desktop applications to provide another way for employees to increase work ethic and productivity. Hive allows team members to check their to-do lists, communicate in real-time with each other, and schedule and share files. They can also check the progress of projects.
Hive’s web and desktop applications offer additional features that can help boost productivity. Every project can be viewed in many ways according to the user’s work style, including Gantt Charts, Kanban Boards, Calendars, and others. All project views are updated so that everyone can work as they like and the entire team is kept informed. You can also see all the tasks you have been assigned across projects. This will help you be more accountable and help you prioritize your next tasks.
Cost: Hive Teams starts at $12/month per user. Hive Solo is unlimited for 2 users. Learn more about pricing here.
Best For: Managing your to-do lists
Todoist is a task manager app that allows you to track and group tasks based on projects. This app is an upgrade to your standard to-do list. You can not only record and organize your tasks but You can use the app for collaboration and You can share your knowledge and assign tasks to others.
Cost: Basic version free (limited number of projects); Premium version $3.99 per month or $35.99 per year
3. Google Docs
Best For: Collaborating on documents
Google Docs is an excellent tool for sharing documents and collaboration in real-time. This online word processor makes it easy to share files and edit them in real-time. You can share files with other people and organizations, depending on your settings. This allows team members to work together anywhere and reduces duplicate documents. It also helps to minimize miscommunication. Similar benefits are offered by Google Sheets, such as the ability to import CSV into Google Sheets. This allows you to keep all your documents in one online place.
Google Docs has a comment feature that allows you to highlight and make notes about specific pieces of text. To ensure everyone is kept in the loop, comments directed at specific users will trigger an email notification. Google allows the document owner to control the editing abilities of any user who has access to the document. This is done to protect privacy and security. Online, you can download the PDFs as PDFs and modify them online.
4. IFTTT (If This Then That)
Best For: Automating tasks
If That Then That (IFTTT) is an automation tool that connects multiple apps and experiences seamlessly. IFTTT allows you to set up automation for everything from daily tasks to niche events. Google can add a reminder to your calendar to remind you to drink more water or to remind you of rain coming tomorrow. You can even make it so you get notified whenever the International Space Station passes by your house.
This app automates repetitive tasks, so you can concentrate more on the most important aspects of your work.
Best For: Scheduling meetings
Calendly makes meeting scheduling easy without the need to send back emails.
Calendly will ask you to create an account and sync your calendar. You can also choose which time slots you want, such as 15 minutes, 30 minutes, 45 min, and so forth. When you are ready to schedule a meeting with someone, all they have to do is give you your Calendly link so that they can pick the most convenient time for you. There is no back and forth. It’s amazing! Calendly also offers a range of Calendly alternatives, each offering different functionality, and different pricing points.
Free for Basic Plan Users Upgrade to the Premium plan for $8/month or the Pro plan for $12/month
Best For: Focusing on music
Mind.fm plays music that is designed to improve focus, relaxation, meditation, and sleep in just 10 to 15 seconds. It’s not a myth that some music can help you to relax, focus, and sleep better. Brain.fm utilizes scientific research in order to create and play the music that reflects your goals. This app will take care of the rest.
Cost: Free to Download and Upgrades to Pro Versions starting at $6.99
Best For: Taking and organizing notes
is the right tool for you if you prefer to take digital notes or have a mixture of handwritten and electronic notes. Evernote is a great tool for organizing all your thoughts and ideas in one place. Evernote’s coolest feature is the ability to upload photos of written notes to the app and take notes on your phone. With handwriting analysis, the search function allows users to browse all their files, written and typed. Once you have your notes in the app, organize them in notebooks and filter them with tags. Evernote syncs seamlessly between your devices, so you don’t “forget” your notebook at home.
Cost: Free to Download and Premium versions start at $4.99
Also read: Top 10 Communication Tools for Remote Teams
Best For: Staying focused
Forest can be a great app for those who have trouble focusing on one task. Simply open the Forest app to help you focus. The tree will only grow if you’re focused on the task at hand and don’t touch your phone. Your tree will be destroyed if you close the app before it is finished. These trees can be transformed by users, who will also have to put in a lot of hard work. Players are also rewarded with more tree species and soothing sounds that can be added to their forest collection. Forest has partnered up with Trees For The Future to allow users to redeem their earned coins for real-life tree planting.
Cost: $1.99, with the option to make additional in-app purchases
Best For: Time tracking
Toggl is well-known for its simple interface. This sets it apart from other time tracking tools and makes it easy and intuitive for users. Toggl Track is a time-tracking tool that’s great for developers, artists, and all sizes of organizations. It offers basic time tracking tools and features such as custom reports and billable hours that can be used to improve your business. Toggl allows your business to quantify the time spent on various activities and helps identify inefficiencies in workflow. You can also use it on the go with mobile apps, desktops, and even your browser.
Cost: Free for up to 5 users. Price: Free Starter plans for teams starting at $8 per user
Best For: Social Scheduling
allows companies to schedule posts and campaigns across all their social channels. After social posts have been planned and scheduled, you can view them all in one comprehensive calendar. This is very helpful for aligning campaigns and organizing social media channels.
Hootsuite helps companies plan and publish content. It also allows them to connect with their customers and audience. Hootsuite users have the ability to monitor and respond to posts, share other posts, increase positive comments and boost performance. This tool offers many tools to improve your team’s productivity, including the ability to assign customer questions to specific members of your team and to filter messages based on priority.
Cost: Free trial for 30 days. The Professional Plan starts at $29/month for up to 10 users and increases from there.