You’re probably always looking for ways to streamline and improve your day-to-day operations, no matter if you just started your business. There are many tools available to assist business owners in today’s digital age. These include everything from mobile-based small business management apps to desktop-based accounting software. While it’s fine to use a desktop computer for your business tools, entrepreneurs can also benefit from small business apps that are more mobile and flexible, which allow them to handle tasks wherever they may be.
Do you want to automate core business processes and save time and money? This guide will help you.
Below is a list of top small business apps broken down into categories. This guide will help you learn more about these small business apps and to find the best apps that are right for your small business.
Best Small Business Apps For Accounting and Finance
Managing your business’s accounting is perhaps one of the most important—and most complex—responsibilities associated with running a business. These four small-business accounting apps can help you organize your bookkeeping tasks. This includes invoicing, payroll, expense reporting, and much more.
1. QuickBooks Online
QuickBooks Online is a big name in accounting. It’s simple, powerful, and everywhere. If you don’t know how to start with it, there are plenty of resources.
For tax accounting, payroll, profit analysis, and inventory management. QuickBooks can do everything, depending on the version you are purchasing. QuickBooks Online can be used by any size business, regardless of whether it’s a small startup or a large enterprise. There are many versions and price points to suit your needs. You’ll also have access to the mobile QuickBooks App, which is one of the most highly-rated small business apps in the Apple App Store.
FreshBooks is an accounting app that focuses on invoicing and lower prices. It’s also one of the most popular mobile accounting apps. You can monitor your cash flow, expenses, and invoices with the FreshBooks mobile app and online software. All plans include top-notch customer support.
Wave is the only free accounting software system that allows you to use their online platform, mobile invoice app, and mobile receipts app without having to pay anything.
The Wave app for accounting is great for small businesses just starting out. They offer payroll added-ons and payments to allow you to expand your functionality within one application.
Although Expensify serves is more powerful than any of the three other small business management apps, It can be a very useful tool in managing your finances.
Expensify allows you to scan receipts and process employee expenses quickly and easily, regardless of whether you’re using an iPhone or Android smartphone. Expensify integrates with QuickBooks, Xero, and a number of other small business apps.
Best Small Business Apps to Manage Inventory
An inventory management app is a great option for product-based businesses. It can track stock, place purchase orders, and make sure your sales process runs smoothly. These are the top three options you should consider:
5. SOS Inventory
SOS Inventory is software that makes inventory tracking, order management, and manufacturing simpler. SOS Inventory integrates with both QuickBooks and Shopify and can be used on desktops, tablets, and mobiles. This app allows you to manage inventory from more than one location, track items according to various attributes (like serial numbers and cost history), create tickets, and even print packing slips.
The mobile app is free when you subscribe to the software, but you’ll need to pay a monthly fee to use this inventory software. The monthly cost for SOS inventory plans starts at $39.95
Delivrd is an online inventory management system that you can access for free. Delivrd allows you to create a product catalog, count, receive and issue stock, enable stock level alerts, and view your inventory transaction history.
You can also choose from one of Delivrd’s paid plans starting at $49.99 per user. Delivrd does not have a separate mobile app.
The inventory management app Sortly gives you the best of both of them. You can use Sortly through their web platform as well as on your mobile device or tablet via their mobile app for small businesses.
Sortly lets you manage your catalog with custom tags and notes, search barcodes and use the scanner. All this is included in the free version. You can choose to upgrade to Sortly’s paid plan, which starts at $39 per month.
Best Small Business Apps to Process Payments and POS
A payment app will make sure that you get paid quickly and that customers can pay you the way that suits them best. A full POS system is also available if you need to manage all your payments, including orders, inventory, loyalty programs, and other processes. These flexible payment platforms can be a great option for your business.
Square is a POS provider that has radically changed the world of small business apps and improved how credit card transactions are processed by businesses.
Square will be your best choice, no matter if you are looking for a complete POS system or just a mobile POS with a card swiper, Square has many software and hardware options, but the most basic version costs 2.6% plus $0.10 per in-person payment.
PayPal is another point-of-sale app that can also process credit cards, checks, and invoices right from your smartphone. Unlike Square POS app PayPal offers more advanced features such as order management and inventory. Here is the simplest. The easiest way to accept payment on your phone is by charging 2.7% per U.S. credit card swipe
Important note: PayPal Here works through PayPal, not your bank account. You’ll need to ensure that your accounts are properly synced to be able to use this payment app.
10. QuickBooks GoPayment
Intuit’s version PayPal and Square. QuickBooksGoPayment allows you to swipe a card, scan the card with your phone camera or enter details to receive payments from customers. This app allows you to review your analytics, track your top-selling items and connect with your Apple Watch.
QuickBooks GoPayment integrates directly with TurboTax or Mint. You only need to pay for processing payment (2.4% + $0.25 in-person payments, 3.4% + $0.25 keyed-in payments).
Best Small Business Apps for Time Tracking
It can be hard to manage a team with multiple employees and different schedules. You might find these scheduling, HR, or time-tracking apps helpful. They can make your team run more smoothly.
You might consider TSheets as a time-tracking app for QuickBooks. TSheets lets you track time from any device, invoicing and payroll, time-off requests, and receive real-time reports.
TSheets can integrate small business apps. Plans will start at $20 per month plus $8 per user.
Gusto is a full-service HR and payroll app. Gusto’s platform lets you manage payroll, benefits, and compliance. You can also calculate and file payroll taxes at both the state and federal levels, track sick days, vacation time, etc.
Gusto can be purchased as a monthly subscription, which includes their mobile app. Prices start at $39 per month and $6 per person.
You can use this resource management software to track time and expenses, check availability, and schedule resources. Teamdeck also allows you to create custom reports that can be customized to assist in monitoring your team’s performance and tracking the KPIs you choose.
Teamdeck offers online software and a mobile app. It is a pay-per-user platform that charges as low as $3.99 per member per month.
HotSchedules is a mobile-based app that allows employees to schedule their work. HotSchedules is now available for iOS and Android. It can be used to manage shifts, time-off requests, and calendars. HotSchedules can be used by restaurants and other food service businesses.
This scheduling app is a top-rated business application on the Apple App Store. It can be downloaded (with an account) for $2.99
Best Small Business Apps for communication
These communication apps are great for communicating with your clients or your team. These productivity apps offer additional features, such as group organization, video conference capabilities, and many other options that you won’t find in email or text.
The productivity app allows you to communicate instantly with your employees. You don’t have to hold unnecessary meetings or type twice as many emails. Instead, you can simply send a message over and get an answer as quickly as possible.
Slack offers a free version and premium versions that offer additional features. This is especially important since it claims to increase productivity by 32%.
If you manage a remote team, or just use video conferencing often, GoToMeeting might be the right solution for you.
The basic version of GoToMeeting allows you to host unlimited meetings, use HD video and screen sharing, as well as add a dial-in conference phone line, integrate with Google Calendar or Office 365, and much more. The basic plan costs $12 per month and can be used on any computer or mobile device.
17. Skype or Microsoft Teams
Skype remains one of the most popular videos and chatting apps for small businesses. Skype allows you to send and receive messages, share files, show your screen to others, and include up to 25 additional participants.
Microsoft Teams, which replaced Skype for Business, is now available from Microsoft. This app allows you to access basic features in the free version, and more with the paid plan.
Best Small Business Apps for CRM
It can be difficult to manage customer relationships as a smaller business with limited resources and funding. . These small business apps might be able to help you if your goal is to create loyalty programs or maintain customer profiles.
You can use belly to create a customer loyalty program.
Your points program can be designed based on customer preferences. You also have the additional capabilities of email marketing, social media marketing, and analytics software. Belly allows you to manage your account online and through their mobile app. However, the price is a bit steep at $129 per month.
Spendgo allows you to create loyalty programs and marketing campaigns for customers, regardless of whether they shop online, visit your store or use their smartphones. Spendgo lets you create a points-based reward program, promote, and even reach your customers by text or email.
Spendgo integrates with top POS, eCommerce, and marketing platforms. There are three plan levels. Spendgo will provide a price quote, but you’ll need to contact them directly.
Also read: Top 10 Productivity Apps & Tools
Salesforce is a well-known name in CRM platforms. It’s used by both small and large businesses around the globe. Salesforce allows you to manage customers across all departments, create personalized marketing plans and respond to customer problems.
Salesforce Online and Mobile App with Plans for Small Businesses Starting at $25 per User per Month
Nimble is a CRM software that is similar to Salesforce. It allows you to manage customer relations by connecting to social media, maintaining contacts, sending outreach and marketing messages, and much more. Nimble can be integrated with G-Suite and Office 365 as well as a variety of popular platforms.
Nimble, like Salesforce, includes online software as well as mobile app pricing. However, it is less expensive at $19 per user per year (billed annually).
Best Small Business Apps for Project Management
You don’t want to forget the basics. Staying organized, setting up a workflow, and crossing off tasks are just some of your responsibilities as a business owner. These project management and organizational apps will help you streamline your business processes and improve your efficiency.
Trello can be a great option if you manage more than one employee and need to implement more complex processes.
The card-based system allows you to easily create, assign and monitor, update and complete tasks. It’s a great way for everyone to be as productive as possible. Trello can be integrated with other small business apps such as Evernote, Slack, and many more.
Trello is available online and on your mobile device. It offers unlimited free access as well as paid options.
Asana is another workflow management app that uses a different approach. Asana is a workflow management app that uses visual cards like Trello. Instead of using visual cards, Asana uses a customizable list format. However, the basic idea is the same: Your team will be more productive if you use a specific system for managing their tasks.
Asana is similar to Trello and can be used on both mobile and desktop computers. You can either use the Basic version for free or pay for one of their paid plans.
Basecamp organizes your project in six categories and not just one like Trello or Asana. The Basecamp app allows your team or project to access a chatroom and message board. A document and image bank, task list, calendar, and recurring check-in system are all available. This app may be suitable for your team, even though it has a different approach to workflow management.
Basecamp offers a limited but free version of its small business management application, along with an unlimited Basecamp For Business subscription at $99 per month.
If you are looking for a simple note-taking app, you should consider Evernote. You can also use the free basic Evernote version to organize your thoughts. It allows you to make to-do lists and take notes. You can also share your notes with other people.
You can also use Evernote for Business to manage your projects, workflows, and deadlines with your entire team. It costs $14.99 per month.
Any of the apps on our list of best apps for small businesses may prove to be helpful in optimizing your day-to-day processes. You can also download these apps for free or with an online subscription. This will allow you to evaluate their effectiveness and decide if they are right for you.