Today, in the 21st Century, as we turn to a myriad of software to speed up each step of the process so that we can concentrate on the important things and finding an affordable data entry software to enter data that will make the most of your precious hours is the sole option that is sensible.
This data entry software was specifically created to assist you in collecting all your data, which will allow the members of your team to provide GPS locations, photos, and signatures on the device while on the move. Furthermore, this tool can aid you in taking action on the information gathered by exporting the data into reports. You can then share them with other people to ensure that everyone is on the same page in real-time.
The basic idea behind data entry software is a software that allows you to replace manual, inefficient, and costly data entry with powerful tools that you can run with your smartphone, computer, or tablet. It makes use of one of four different technologies: OCR (Optical Character Recognition), ICR (Intelligent Character Recognition), OMR (Optical Mark Recognition), and BCR (Barcode Recognition). It helps you make data ingestion simpler and create electronic forms that can replace paper. Additionally, the software can collect data and automate the classification of the documents.
Why do you use A Data Entry Software?
- Reduces errors: A robust data entry software will significantly reduce errors and also save your time. This, in turn, is a perfect method to prevent errors and keep things in check.
- Improves the accuracy: This tool will ensure that all information is accurate, and then can import the data into the ERP software or a different essential business software. In this way, you can prevent any mistakes or incorrect data.
- Improves efficiency and clarity: By using reliable data entry software that reduces the clutter in your workplace, decreases the manual labor involved, and converts all your documents into a digital copy. Furthermore, you’ll be able to grant access to the digital copies only to those who are authorized and have access to any type of device at any given moment. In this way, your staff won’t be spending time searching for the right document.
- Saves you money: By simplifying all business processes, the data entry software can save you massive sums of money and utilize it to do what is important.
- Saves Time: With the tool for data entry that you can use, you don’t have to spend a lot of time completing tasks manually. It is easy to manage all your data, such as hard-copy invoices, emails, PDFs, and receipts, in just a couple of clicks.
- Reduces Paperwork and Costs: Managing your data by hand can consume a significant amount of resources as it demands the purchase of various things such as printers, ink, and filing cabinets, and individuals who can help you keep your paperwork tidy and tidy, and offices. But with the correct data entry software, you will be able to eliminate the obstacles quickly.
Also read: Data Entry Clerk: Role, Skills, and Career Insights for 2025
Top 10 Data Entry Software
1. Zoho Forms
Zoho Forms is a data entry software that can assist you in easily managing your data. It makes every step easier because it lets you send email notifications, make forms on the internet, or make use of built-in applications to manage your data. It comes with a variety of amazing options, including the ability to build custom forms that can be customized with themes, colors, and logos.
You can also distribute these forms to your team members via email or social media platforms, and you could also embed them on websites. In addition, you can connect your forms to promotions, CRM, and Desk applications. The greatest benefit of this application is that it lets users stay up the date with information, for example, making reports, exporting information, or looking at the total number of sales that have been closed.
Key Features:
- Customizable forms with themes, logos, and colors
- Mobile-responsive design with offline data collection
- Integration with Zoho apps and third-party tools like Zapier, Google Sheets, and Salesforce
- Multilevel form approval and email notifications
- Data export options and analytics
Pricing: Free
2. Entrypoint i4
Another data entry software that is automated among the many applications for data entry includes Entrypoint i4. It was developed by a software company based in America known as Phoenix Software. It has a myriad of features that are useful, including information verification and abbreviation recognition, data transfer libraries, library conversion, and image entry.
Because it allows the capability of remote entry for data, it can save much of your time by preventing you from having to do most of the manual tasks, which means there is no reason to waste time with paper. It is capable of efficiently exporting all data needed for statistical analysis. It is capable of working with SAS, PDF, XML, and CSV. It is certainly one of the data entry tools you should consider when deciding the best one for your organization.
Key Features:
- Web-based and desktop applications for custom data entry
- Modular plug-in framework for flexibility
- Supports data entry, administration, and statistical analysis
- Compatibility with formats like SAS, PDF, XML, and CSV
Pricing: Custom pricing based on requirements
3 Foxtrot RPA
Nintex RPA is included in this list of data entry software due to its simplicity and the potential for empowering companies to speedily automate mundane tasks with greater efficiency. The easy drag-and-drop interface lets users simplify their process management for enterprise-grade. It’s also an excellent automated solution that takes processes that are powered by unstructured and structured data sources to an entirely new level.
It is one of the programs for data entry that allows you to add your customer database by using information from their Excel sheets that have already been filled in. Users can complete all actions in real-time and extract data from the internet and then save it to Excel spreadsheets.
Key Features:
- No-code, drag-and-drop interface for process automation
- Automates tasks across unstructured and structured data sources
- Integrates with various enterprise applications
Pricing: Start at $85/month
4. Typeform
Next on the list is another proven data entry software–Typeform. It’s the perfect solution for businesses that care about how their customers feel about their brand. Typeform allows you to share information via surveys and form playfully and engagingly. It is compatible with more than 500 applications like Mailchimp, Google Sheets, Salesforce, and many more.
Typeform is a part of a group of extremely user-friendly applications for data entry that stand apart from other data entry platforms due to its distinctive features and unique approach to creating forms and surveys.
Key Features:
- Engaging, conversational forms and surveys
- Integration with over 500 applications like Mailchimp, Google Sheets, and Salesforce
- Customizable themes and logic jumps
- Real-time response tracking and analytics
Pricing: Start at $29/month
5. ProntoForms
ProntoForms offers a cloud-based application that is part of the category of data entry tools. One of the most impressive attributes of this application is its capacity to collect and manage forms and documents from any place. Users can pick one of the templates that are pre-designed in the library of forms, which includes everything from registration for events to delivery demands. Users can also create their own templates.
In the end, ProntoForms is one of the examples of data entry software that improves the efficiency of field operations and automates the process of completing tasks and other core business functions because it connects data across teams, platforms, and cloud-based sources.
Key Features:
- Cloud-based mobile forms for field data collection
- Pre-designed and customizable templates
- Integration with various cloud services and back-office systems
- Real-time data syncing and reporting
Pricing: Contact for pricing
Also read: 5 Free Payroll Software for Small Businesses in 2025
6. FastField
In simple terms, the tool can send agendas, reports, business forms, and work-related requests. It can collect every bit of information from smartphones and tablets. The primary functions that are part of FastField include collaboration and branching, duplicate detection, version control, and text editing
Furthermore, this fantastic automated data entry software also offers white-labeling to allow users to personalize their forms using themes and logos, fonts, and even colors. Automation makes data distribution much smoother for organizations. The tool features an in-built dashboard to let companies track employee performance and business trends.
Key Features:
- Customizable mobile forms with offline capabilities
- Supports photo, video, signature capture, and barcode scanning
- AI form converter and workflow automation
- Real-time data submission and analytics
Pricing: starts at $35/user/month
7. Tabidoo
Perhaps one of the easiest data entry programs available out there is Tabidoo. It’s a basic data entry program that sorts information and creates information in a couple of simple steps. It doesn’t require any programming, and it’s incredibly simple to use–you’ll be able to edit, delete, or add data.
Tabidoo gives users complete control of their projects and data. Information, processes, and activities are fully transparent for an open, efficient, well-organized work environment. Furthermore, this data entry software continues its evolution over time, so you can always contact developers if there’s anything new you want to learn about this application for entering data.
Key Features:
- No-code platform for creating custom applications
- Unlimited usage options per tariff
- API access, workflow automation, and reporting
- Collaboration tools and access controls
Pricing: Free
8. Form Tools
FormTools is a free data entry software solution with a user-friendly interface designed for ease of use, offering effective management of forms and data without needing prior programming knowledge.
The program comes with a data visualization feature that gives you a simple method of exporting the data that can later be incorporated into other applications in the event of need. Forms are available in a variety of dimensions and shapes. This tool can be used to create private forms that are only accessible to specific users or store data from your forms, or build forms directly on your site.
Key Features:
- Open-source PHP/MySQL script for form and data management
- Customizable forms and data storage
- Optional modules for extended functionality
- Suitable for users with basic programming knowledge
Pricing: Free
9. Conexiom
Conexiom is a cloud-based data entry software, specifically designed for businesses that convert purchased information faxed or emailed into sales orders, and send these details to third-party systems. With its data assessment option, Conexiom analyzes the orders and employs an algorithm to analyze data and obtain information about particular customers.
One of the reasons we included this particular software on our list of top data entry programs is that it is compatible with a variety of formats, such as HTML, TXT, CSV, PDF, PCL, GDI, and many other formats.
Key Features:
- Automates data entry from emails, faxes, and PDFs
- Data validation and exception handling
- Integration with ERP and CRM systems
- Scalable for various business sizes
Pricing: Contact for pricing
Also read: 8 Best Recurring Billing Software
10. GoCanvas
If you’re in search of an easy but effective data entry tool, GoCanvas is just the software for you. It offers an intuitive, safe, mobile, efficient, and secure method for collecting information quickly and organizing it with just a couple of clicks. Furthermore, this application was specifically created to meet the demands of various industries like healthcare, retail, and construction.
In addition, GoCanvas lets you create your mobile forms that you complete with the required data from your smartphones, and then forward them to your clients and colleagues. This data entry software will ensure that you will no longer need to figure out how to read unclear handwriting and reduce the time you spend, with no worries about damaged or lost documents.
Key Features:
- Mobile forms for data collection in various industries
- Customizable templates and workflows
- Real-time data syncing and reporting
- Integration with cloud services and back-office systems
Pricing: Start at $25/user/month
Conclusion
Data entry software has become an essential element of modern data management strategies. By understanding its various use cases and applying best practices, businesses can utilize automated data entry software to increase efficiency, accuracy, and productivity. The introduction of Very Large Language Models into the field of data entry is set to transform the field, which will make this data entry process more automated and intelligent.
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