5 Best Facility Management Software to Improve Your Workflow

What is your current facility management software’s ability to provide full visibility and control for your business?

Many leaders, such as CIOs and VPs in enterprise facility operations, are faced with a fragmented technology system that hinders efficiency, obscures overhead visibility, and struggles to meet changing demands.

The U.S. Government Accountability Office (GAO), which reported in 2016 that many government IT investments relied on outdated software that did not support modern needs, agrees.

With legacy software, FM managers are forced to switch between different software packages for maintenance, Work Order, and compliance. They do most of their work outside the dedicated CMMS.

This article will introduce you to ten enterprise facilities management software solutions that can help you evaluate your selection criteria.

What Makes the Best Facility Management Software?

The right facility management software will meet your organization’s needs and integrate seamlessly with your existing maintenance programs, making tasks such as work order management easier.

Another perk of FM software is that it digitizes your entire facility management system, helping you move away from unreliable paper-based systems and ensuring that all your information is securely stored and easily accessible whenever and wherever you need it.

You can benefit from the right FM software:

• Manage maintenance operations of various types of buildings and facilities, such as warehouses or plants
• Track inventory management of equipment, parts, and materials
• Schedule work requests for equipment repairs, inspections, and maintenance
• Documents and best practices on health, safety, and environmental compliance should be incorporated
• Tracking key locks and keys to access facilities

5 Best Facility Management Software Solutions

1. Coast

Coast is an advanced computerized maintenance management system (CMMS). It excels at offering robust facility management software features, such as customizable fields for parent and child locations. Select which fields appear on forms and checklists, and who can view them. You can add and remove fields as necessary.

Customize the CMMS Software according to your company’s structure, and streamline maintenance with precise management and tracking of all the facility components you are responsible for, making it easier to maintain and oversee facilities.

Key Features:

• Rename fields to match team terminology
• Mobile app for managing work orders on the go
• In-app communication for messages, photos, and documents

Pros:

• Easy QR code work order submission by external users
• Sleek, modern, user-friendly interface
• Fully customizable workflows and tasks

Cons:

• Limited native integrations
• Reporting features require a paid plan

Also read: 7 Best Campus Management Systems Every Institutions Needs

2. FMX

FMX is an excellent facility management platform for both schools and government agencies. Administrators can monitor and track facility conditions with the real-time reporting and data features. Alerts will be sent to you as soon as an issue arises, allowing quick response times. FMX’s intuitive interface improves operational efficiency and aids in informed decision making, tracks work orders, schedules preventive maintenance – all while maintaining regulatory standards.

Key Features:

• Comprehensive activity dashboard with performance metrics
• Timely alerts for critical issues and compliance reminders

Pros:

• Real-time asset tracking
• Reporting provides actionable insights for budgeting and repairs

Cons:

• Limited customization of fields, workflows, and reporting
• A mobile app can be clunky

3. AkitaBox

AkitaBox is a cloud-based application that provides real-time data on facilities and space management. It’s easy to use, visual, and customizable. This software can simplify operations, reduce risks, and help you tackle the most difficult facility management challenges. AkitaBox provides a visual representation of all assets in the facility. This makes it easier to manage and locate them. AkitaBox is designed for commercial real estate and gives facility managers and property managers precise floor plans, management tools, and the ability to oversee complex real estate portfolios.

Key Features:

• Visual asset mapping for accurate tracking
• Energy consumption and sustainability tracking

Pros:

• Industry-specific tools improve operational efficiency
• Intuitive interface for fast onboarding

Cons:

• Limited inventory management
• Less customizable than some alternatives

4. MaintainX

MaintainX is known for its user-friendly mobile facility management software that allows you to manage facilities from the field and beyond. You can create, assign, and track work orders from your smartphone. This app provides real-time communication and updates, streamlines facility management, and improves operational efficiency.

Key Features:

• Easy-to-use mobile app for work orders
• Intuitive creation of procedures and checklists

Pros:

• Simple navigation and minimal training required
• Bulk editing of multiple work orders

Cons:

• Third-party integrations could be smoother
• Limited text and font customization

Also read: 7 Best Leave Management Systems to Use in 2025

5. Fracttal One

Fracttal One’s facilities management software excels at predictive maintenance. It helps you forecast the reliability of individual assets. The advanced analytics and data insights of the solution help to identify potential problems before they become failures. This allows for proactive maintenance and increases the machine’s performance. Fracttal’s real-time data, combined with historical trends and analysis, helps to optimize asset performance and extend the life cycle of critical equipment.

Key Features:

• Real-time predictive maintenance and trend analysis
• Robust reporting for informed decision-making

Pros:

• Virtual assistant automates routine tasks
• Easy uploading of photos, videos, and documents

Cons:

• Heavily reliant on network connectivity
• Flat-rate pricing can be high

Final Thoughts

The best facility management software depends on your team’s needs. Coast excels in customization, FMX in real-time insights, MaintainX in mobile usability, Fracttal in predictive maintenance, and AkitaBox in visual asset mapping. Choosing the right software helps streamline operations, improve maintenance efficiency, and save costs in 2026.

FAQs: Facility Management Software